Bus Roadeo Toolkit

Developing a Budget

The budget for a Bus Roadeo can vary substantially depending on the size, scope, and location of the event. A single-property, local Roadeo typically requires a smaller budget than a state-level or larger event. Smaller events generally range from $6,000 to $30,000, while larger statewide events may range from $30,000 to more than $150,000, depending on the activities included. Costs are from 2026.

Larger roadeos may incorporate both a bus roadeo and a maintenance roadeo, with maintenance modules held at multiple locations rather than a single site. In such cases, travel between locations introduces additional expenses that increase the overall budget. Additional activities, such as a family day or a more formal awards banquet, also contribute to higher event costs.

The roadeo event organizer may fund only the essential equipment needed to host the event that the host property does not already possess. The host agency/location may have supplies such as tents, coolers, cones, or chairs available. When additional items or services are needed beyond what the host can provide, those costs may be covered. For example, the event organizer may fund food in one year, while the host site may cover all meal expenses in another year.

If you are using federal funds to help fund the roadeo, remember that you have federal requirements for procuring items. See the Procurement Section of National RTAP's Transit Manager's Toolkit for more information. 

A Budget Template and Example Budget are provided to support you in your planning effort. The sample budget reflects a 2025 statewide event with a total budget of $60,000 and incorporates both a Bus Roadeo and Maintenance Roadeo. Keep in mind that in-kind donations and financial sponsorships can reduce overall event costs.

Updated September 15, 2026